Folder Scanning

Digitize file folders. Create space.

Transparent pricing, personal service - since 2007.

From 17.50 EUR/folder
GDPR compliant
PDF/A audit-proof

Versatile

From client files to large archives

Law firms & tax consultants

Client files, financial statements, tax documents

Companies

Personnel files, contract folders, accounting

Authorities & administration

Building files, citizen files, administrative processes

Associations & private individuals

Association files, estates, private collections

Key features

Professionally from folder to PDF

Document preparation

  • Remove staples and paper clips
  • Remove clear plastic sleeves
  • Handle Post-its and sticky notes
  • Detect and assign divider tabs
  • Correctly capture mixed formats (A4, A3, receipts)

Scan quality

  • 200 - 600 dpi - depending on requirements
  • Color or black & white - you decide
  • Double-sided scan (duplex) - no back page is lost
  • PDF/A format - audit-proof and suitable for long-term archiving

Post-processing

  • OCR text recognition - every document becomes searchable
  • Individual naming based on folder spine or your specifications
  • Flexible file structure - one PDF per folder or per document
  • Separation by divider tabs on request

Price Calculator

How much does your scan job cost?

17,50 €
per folder
From 10 folders: 15,50 € instead of 17,50 € per folder
Individual PDF naming (up to 20 characters) +0,25 €/file
Separation by divider tabs +0,85 €/file

Price breakdown

1x Base scan price 17,50 €/folder17,50 €
Certified destruction (DIN 66399) 4,00 €/folder4,00 €
Total21,50 €

incl. 19% VAT (3,43 €)

Your folder has significantly more than 500 sheets? Contact us for an individual quote.

After scanning

Additional services

Return shipping

Receive your originals back by mail - loose, in folders, or fully re-filed.

Large format scan

Blueprints, technical drawings and posters up to 914 mm width - on our large format page.

Large format scan

Document destruction

Certified destruction according to DIN 66399. Upon request, you receive a destruction certificate.

Pickup Service

Pickup Service

Large quantities?
We pick up.

For extensive scan jobs, we pick up your folders directly from your location. No packing, no shipping risk. We collect, digitize and return the originals safely.

  • Pickup for large orders or sensitive documents
  • Nationwide by arrangement
  • Flexible scheduling by phone or email

The process

From request to digital folder

1

Send request

Use the price calculator or the form. You will receive an individual quote within 24 hours.

2

Send folders or arrange pickup

Send your folders by mail or arrange a pickup for large quantities.

3

Receive digital documents

Receive your scans as PDF via download link or on USB stick. Originals are returned or destroyed.

Security and data protection

Your data in safe hands

Encrypted data transfer (SSL/TLS)
Deletion of all data after order completion
Confidential treatment of all documents
GDPR compliant processing

Send scan request

Describe your project and we will create an individual quote for you.

After you submit

  1. Quote

    We will get back to you with an individual quote, usually within 24 hours. It comes with the link to set up your customer account.

  2. Send documents

    You send us your documents by post. We collect large quantities from you by arrangement.

  3. Scanning

    Processing usually takes 1 to 2 working days after arrival. You then download the scans in your customer account.

  4. Invoice

    You receive the invoice by email after scanning.

Drag images here or click. Max. 5 files, max. 10 MB each (JPG, PNG, PDF)

FAQ

Questions about folder scanning

We scan all common file folders - from slim 50mm folders to full lever arch files. Hanging files, personnel files and mixed files with various formats are no problem.
The folder price covers all pages up to A3. If a folder contains larger plans or drawings, we scan them on our large-format scanner and charge them individually at our large-format rates, graded by A2, A1 and A0. Colour and black and white cost the same, and there is a volume discount from 10 plans. That way you pay the low folder price for regular pages and only the actual cost for plans. You can find current prices on our large-format scanning page.
Typically 3-5 business days after receiving the folders. For very large quantities it may take slightly longer - we will specify the exact timeframe in the quote.
No, we take care of that. With the document preparation option, we remove staples, Post-its and sort mixed formats. Just send the folders as they are.
As PDF/A - the standard format for audit-proof long-term archiving. You can choose whether you want one PDF per folder or individual PDFs per document.
Yes. We process all documents confidentially, transfer data encrypted and delete everything after order completion. Upon request, we provide a data processing agreement (DPA).
Yes, for large orders or particularly sensitive documents we offer nationwide pickup. Smaller quantities can simply be sent by mail.
You decide: We return the originals (loose, in folders, or fully re-filed) or destroy them certified according to DIN 66399.

Digitize folders?

Send us a request and receive a non-binding quote within 24 hours.